5S for the office
workshop
Organize Your Office. Boost Focus, Flow, and Productivity.
Description
Office 5S is a tailored adaptation of the Lean 5S methodology for administrative and knowledge-based work environments. While traditional 5S focuses on the shop floor, Office 5S emphasizes the organization of physical, digital, and workflow processes to reduce waste, improve clarity, and foster a culture of discipline and continuous improvement.
This course empowers office teams to streamline workspaces, eliminate non-value-adding tasks, and standardize processes that enhance responsiveness and effectiveness. Through practical examples and exercises, participants will learn to create a more productive, organized, and visually managed office environment.
Recommended Audience
This course is ideal for administrative staff, team leaders, department heads, HR and finance personnel, and anyone responsible for managing or improving office operations.
Methodology
This course combines:
-
Visual walkthroughs of real-world office scenarios
-
Hands-on activities and team discussions
-
Templates for office layout and digital standards
-
Guidance for sustainable implementation
Learning Objectives
By the end of this course, participants will be able to:
-
Understand the principles and benefits of 5S in office and service environments.
-
Apply the 5S steps to organize office workspaces, documents, and digital files.
-
Eliminate wasteful activities and improve workflow efficiency.
-
Develop office standards and visual controls to sustain improvements.
-
Cultivate ownership and continuous improvement across office teams.
Workshop Outline
Module 1: Understanding Office 5S
-
What is Office 5S and Why It’s Important
-
Office vs. Factory: Similarities and Differences
-
Lean in the Office: Waste and Process Visibility
-
Case Studies: 5S in Administrative Settings
Module 2: The 5S Steps in Office Context
-
Sort: Eliminating Unused Items and Files
-
Set in Order: Optimizing Layouts and Digital Access
-
Shine: Creating Clean, Safe, and Inspiring Workspaces
-
Standardize: Establishing Document and Workflow Norms
-
Sustain: Developing Habits, Ownership, and Team Discipline
-
Hands-on Exercise: Identifying 5S Gaps in Your Office
Module 3: Implementing and Sustaining Office 5S
-
Visual Management for Administrative Processes
-
Document Control and File Naming Standards
-
Conducting Office 5S Audits
-
Digital Workspace Management (e.g., Email, Shared Drives)
Module 4: Leading and Scaling Office 5S
-
Office 5S Implementation Roadmap
-
Change Management and Staff Engagement
-
KPIs and Success Measures
-
Action Planning for Your Department or Function
Award of Certificate
Certificate of Attendance will be issued to participants who have attended at least 75% of the workshop
Duration
1 day