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5S for the office


Building a Visual and Productive Office.


In most manufacturing organizations, office and administrative activities constitute about 60 percent of the production costs. However, these areas often get excluded during Lean initiatives. 


To become a Lean Office, office activities must fully support shop-floor manufacturing operations to eliminate waste. The office, my any name, is a paperwork factory. The adoption of 5S throughout all office functions is the first step to increase efficiency.


This one-day workshop provides a blueprint for building a Lean foundation for your office. You will learn how to mobilize and align your management team and employees to launch or improve 5S in your office.


The program includes 5S and visual management key concepts, best practices, step-by-step implementation guidance, and the best ways to integrate 5S into the organization's culture to achieve sustainable world-class excellence.

Upon completion of the workshop, managers and employees can immediately apply the concepts of 5S to their office and administrative activities, resulting in the elimination of waste, reduced production costs, and increased profits.

Recommended Audience

This course is designed for the 5S Steering Committee and any business leader, professional, manager or individual contributor wishing to gain practical know-how on the principles, process and tools of 5S and visual management.


  • Lectures, video presentations, group activities and discussions and Q&A

  • Examples and best practice tips

  • Participants will take pictures of their own office areas and present ideas on improvement opportunities based on the 5S techniques and practices

Learning Objectives

Upon completion of this workshop, participants will be able to:


  1. Understand the benefits of working in a clean and neat office

  2. Define the 5S techniques and identify visual tools

  3. Explain how to apply the 5S principles and visual tools to enhance office organization and productivity

  4. Learn how to kick start and launch a 5S initiative in an office or service environment

  5. Define the critical success factors to sustain 5S practices

Workshop Outline

Introduction & Overview of 5S

  • The Office is a Paperwork Factory

  • What is 5S?

  • What 5S Is Not

  • 5S as a Foundation for a Lean Enterprise

  • 5S Establishes a Baseline for Kaizen Activities

  • 5S is a Cornerstone of Employee Engagement

  • 5S Helps to Eliminate Waste in the Office

  • Benefits of 5S

The 5S Techniques - Step by Step

  • 1S:  Sort (Seiri)

    • Principle and Meaning of Sort​

    • How to Conduct a Systematic Red Tag Sort Event

    • Examples and Best Practices

  • 2S:  Set In Order (Seiton)

    • Principle and Meaning of Set In Order

    • Examples and Best Practices

  • 3S:  Shine (Seiso)

    • Principle and Meaning of Shine
    • Examples and Best Practices

  • 4S:  Standardize (Seiketsu)

    • Principle and Meaning of Standardize

    • Examples and Best Practices

  • 5S:  Sustain (Shitzuke)

    • Principle and Meaning of Sustain

    • Examples and Best Practices

The Visual Office

5S Applications in the Office

5S Implementation in an Office/Service Environment

Supporting Lean Tools for 5S Implementation

Roles of Management & Employees in Sustaining 5S 

Critical Success Factors​

Award of Certificate

Certificate of Attendance will be issued to participants who have attended at least 75% of the workshop


1 day


"The trainer is good in the subject and able to share relevant information with the class."​

LIM WEE KIAT, Staff Officer,

Rehabilitative, Protection & Residential Services Division, Ministry of Social & Family Development

Get started with 5S training

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