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5S for the office


Building a Visual and Productive Office.


In most manufacturing organizations, office and administrative activities constitute about 60 percent of the production costs. However, these areas often get excluded during Lean initiatives. 


To become a Lean Office, office activities must fully support shop-floor manufacturing operations to eliminate waste. The office, my any name, is a paperwork factory. The adoption of 5S throughout all office functions is the first step to increase efficiency.


This one-day workshop provides a blueprint for building a Lean foundation for your office. You will learn how to mobilize and align your management team and employees to launch or improve 5S in your office.


The program includes 5S and visual management key concepts, best practices, step-by-step implementation guidance, and the best ways to integrate 5S into the organization's culture to achieve sustainable world-class excellence.

Upon completion of the workshop, managers and employees can immediately apply the concepts of 5S to their office and administrative activities, resulting in the elimination of waste, reduced production costs, and increased profits.

Office 5S workshop
Office 5S workshop
Office 5S workshop

Recommended Audience

This course is designed for the 5S Steering Committee and any business leader, professional, manager or individual contributor wishing to gain practical know-how on the principles, process and tools of 5S and visual management.


  • Lectures, video presentations, group activities and discussions and Q&A.

  • Examples and best practice tips.

  • Participants will take pictures of their own office areas and present ideas on improvement opportunities based on the 5S techniques and practices.

Learning Objectives

Upon completion of this workshop, participants will be able to:


  1. Understand the benefits of working in a clean and neat office.

  2. Define the 5S techniques and identify visual tools.

  3. Explain how to apply the 5S principles and visual tools to enhance office organization and productivity.

  4. Learn how to kick start and launch a 5S initiative in an office or service environment.

  5. Define the critical success factors to sustain 5S practices.

Workshop Outline

1.  Introduction and Key Concepts of 5S


Objective: Provide an overview of 5S principles and their significance in office organization.


  • Key Concepts of 5S

  • Benefits of Working in a Clean and Organized Office

  • The Role of 5S in Continuous Improvement

  • Common Misconceptions about 5S

  • Group Activity 1: Engage in a brainstorming session to identify issues and challenges encountered in your office areas.


2.  The Principles and Practices of 5S


Objective: Explore the core principles and practical applications of each 5S principle.


  • Sort - Eliminating Unnecessary Items

  • Set in Order - Organizing for Efficiency

  • Shine - Maintaining Cleanliness

  • Standardize - Establishing Consistency

  • Sustain - Ensuring Continuous Improvement


3.  Visual Management


Objective: Introduce the concept of visual management and its role in 5S.


  • Visual Tools and Techniques

  • Visual Displays and Communication

  • Benefits of Visual Management

  • Examples of Visual Management in Practice

  • Group Activity 2: Collaborate in a brainstorming session to explore potential applications of 5S principles and visual management tools to enhance productivity and efficiency in your office areas.

4.  Implementing 5S

Objective: Provide practical guidance on how to initiate and execute 5S activities in your office areas.

  • Assessing Current State and Identifying Improvement Areas

  • Planning and Setting Objectives

  • Engaging Team Members in 5S Implementation

  • Conducting 5S Audits and Evaluations

  • Overcoming Common Implementation Challenges

  • Group Activity 3: Participate in a hands-on activity where participants take photos of their office areas and identify specific opportunities for improvement.

  • Consultant's Sharing of "Pre-Workshop 5S Photos" at your organization: Benefit from insights gained through pre-workshop 5S photos taken at your organization.


5.  Sustaining 5S

Objective: Discuss strategies for maintaining and continually improving 5S practices.

  • The Role of Leadership and Employee Involvement

  • Creating a Culture of Accountability

  • Monitoring and Measuring 5S Success

  • Addressing Barriers to Sustainability

  • Leveraging 5S for Ongoing Improvements

Award of Certificate

Certificate of Attendance will be issued to participants who have attended at least 75% of the workshop


1 day


"The trainer is good in the subject and able to share relevant information with the class."​

LIM WEE KIAT, Staff Officer,

Rehabilitative, Protection & Residential Services Division, Ministry of Social & Family Development

Get started with 5S training

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